This policy covers all data that is shared by anyone who communicates with We Are The Fair or any of its subsidiaries via this website, email or telephone.

We Are The Fair have an appointed data controller, Nick Morgan, who can be contact via the following email if you have any queries: workingtogether@wearethefair.com

Information we collect and why

The personal information we collect consists of contact details of any current and prospective business associates, as well as any other relevant information required for safe and efficient working practices in our workplace or on an event site.

This information may include photographic ID providing evidence of specific qualifications, such as plant licenses and food hygiene training.

We require this information in order to carry out our business and failing to provide this information may mean that we are not able to work with you.

How your information is collected

Your information will be collected by us through communication via email, website enquiry, search engines, media, over the telephone or by filling in any forms or contracts we may send to you.

Use of your information

We Are The Fair collects personal data about you in the following circumstances:

• Via communication with us in person, by telephone, website enquiry, email or letter
• Fill out a form we send to you requiring your details
• Your details are submitted to us by a third party. It is the responsibility of the third party to inform you that your data has been submit to us. – E.g. if someone sends a crew name and number to us to add to a production schedule.
• Submitting personal information to us when requesting a service
• Making an enquiry
• If you are one of our clients or suppliers

We don’t sell your data to third parties, but we may be required to share it with third parties (such as local authorities and contractors) for event accreditation and safety purposes. 

What will your data be used for?

• On site documentation
• Suppliers Lists
• H&S documentation
• CRM
• Internal marketing (our newsletter)
• Invite Lists

Storing your data

By submitting your personal data to us, you agree to its transfer, storing or processing. We will take all reasonable steps to make sure that your data is treated securely and in agreement with this privacy policy.

Data that is provided to us is stored on our secure, GDPR compliant servers.

If you are a member of one of We Are The Fair or We Are Placemaking’s mailing lists and no longer consent to receiving these emails, you may unsubscribe using the link on the mailer or send us an email on workingtogether@wearethefair.com to let us know.

Third party links

You might find links to third party websites on our Website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.

Right to lodge a complaint

Every subject has the right to lodge a complaint with a supervisory authority if the data subject considers the processing of their personal data to be an infringement to themselves or of the GDPR act.

Email disclaimer

Please note the content of emails you receive from We Are The Fair or any of its registered employees are confidential and intended for the recipient specified in message only. It is forbidden to share any part of the messages you receive with any third party, without a written consent of the sender.

If you receive any messages by mistake, please reply to the message and follow with its deletion.

WATF have put efforts into ensuring that our emails are error and virus-free. Unfortunately, full security of emails cannot be ensured as the data included in emails could be infected, intercepted, or corrupted. Therefore, the recipient should check the email for threats with proper software, as the sender does not accept liability for any damage inflicted by viewing the content of this email.

Please note that the views and opinions included in any email belong to the author and do not necessarily mirror the views and opinions of the company and will not take any liability for such statements included in emails.

Contact us

Please do not hesitate to contact us on workingtogether@wearethefair.com should you have any questions or queries on the above.